Administrative Job Titles

By | July 12, 2012

Administrators act as the lifeline of an organization. They are the pillar without whose support any organization is bound to fall apart as it is their sweat and blood that keep things running smoothly behind the curtains. The chief responsibility of an administrator is to administrate, control, manage, organize and supervise all the operations of an organization. They are in charge of the functioning of the organization and must superintend, motivate and lead all other departments and staffs in their respective duties.

Since administration is a job of immense responsibility, it is important for any administrative department to work together as a team in order to achieve a common purpose. The team comprises of a set of hierarchal positions that work in a chain system reporting to one another and working towards short-term specific goals that cumulatively contribute to the ultimate goal of the entire department. Thus, in order to study the entire scope of an administrative career, it is advisable to probe into the hierarchal pattern and sort the job titles in accordance with that.

Entry Level Administrative Job Titles:

The jobs in this segment mostly deal with the management and completion of all the paperwork required to keep the company running. These professionals are entrusted with the task of filing, retrieving and documenting all information relevant to the daily administration of the company, entry of data in the proper records, typing notices and letters in the company letterhead, managing files and diaries, responding to phone calls and queries, taking care of visitors, booking company travels, maintenance of official properties and cash management.

Tasks like reconciliation of discrepancies in records, maintenance of confidentiality in business correspondences, meetings, documents and discussions, management of official supplies and initiation and placement of orders, demonstration of customer services and other clerical works also comes under the realm of entry level administration job. The prominent job titles related to this segment are:

  • Administrative Clerk
  • General Office Clerk
  • Office Clerk
  • Mail Clerk Leader
  • Information Clerk
  • Credit Clerk
  • Billing Clerk
  • Data Entry
  • Receptionist
  • Typist

Administrative Management Job Titles:

This section is concerned with the management of administrative staffs and works. They assist, supervise, train the clerical employees in their duties and responsibilities and thereby oversee and manage branch administration. Their chief duties include training employees about the administrative policies of the company, implementing service excellence standards on the staffs while coaching them on the administrative procedures, performing performance reviews and making important recruitment decisions, offering promotions and compensations to administrative support staff and plan, coordinate, direct all administrative support services of an organization. The chief job titles belonging to this section are:

  • Administrative Services Manager
  • Administrative Support Manager
  • Administrative Support Supervisor
  • Administrative Coordinator
  • Facility Manager
  • Office Manager
  • Office Support Supervisor
  • Program Manager
  • Records Management Analyst
  • Support Specialist
  • Client Relations Manager
  • Senior Administrative Analyst
  • Senior Special Events Coordinator
  • Special Programs Coordinator

Top Level Executive Administrative Job Titles:

The primary focus of this department is to plan, direct, coordinate and oversee the functioning of all the other administrative sectors of a company. It is their job to develop administrative policies and procedures of an organization, recruit staffs, manage budget, review performances, set targets and supervise all administrative operations of an office. The key job titles under this section are:

  • Administrative Director
  • Administrative Executive
  • Administrative Specialist
  • Administrative Vice President
  • Chief Administrative Officer
  • Executive Services Administrator
  • Executive Assistant

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